We went out to the venue for a meeting today. This is J's last visit out there before he leaves for training and this will be the first time either of my coordinator's saw the venue. It was definitely have an interesting meeting, some good, some bad. Be forewarned, there will probably be a little venting in this post.
I was very excited that when we walked into the venue, it was actually set up for an event. That was the first time I've ever seen it set up and it looked really nice. It definitely helps put things in perspective.
We then sat down with our site coordinator and went over some questions and money issues that we were having. We originally thought that we would be able to fit 10 people at a 60 inch round, but with the chairs they provide, only 8 will fit comfortable at a table. So that means we're probably going to need more tables than we originally had planned on. Our site coordinator also mentioned a while back that she could get us all the 60 inch rounds that we needed, but now she's saying that if we need more than 10 we're going to have to rent the extras from a rental company. That's going to be an extra hassle that we had no have planned on.
We also decided that we have no reason to use the kitchen at the venue, so we're going to have our site coordinator lock it up. It costs $100 extra to use the kitchen, so that will definitely save us some money. They don't have an industrial kitchen anyways, so there's not really much our caterers would be able to do in there. So, we still have about $400 left to pay to the venue, which includes set-up and clean-up fees, as well as the tables.
While were at the venue, we did some table mock-ups so that I could see how everything would look. Here's what we came up with:
There will be actual candles in the tealights surrounding the centerpieces so there will be a nice flicker there and then I'll probably put more rose petals around the centerpieces too. I'm worried the tables might be too plain, but I'm not sure what else I'd put on there...
We also did a mock-up of the sweetheart table. We tried it with both pink and green tablecloths and I think we decided to go with the pink so it will stand out from the rest of the green tables.
Our coordinators also discussed some different catering options with us that we're going to entertain. One of my coordinators works at a restaurant who wants to branch into the wedding business, so they're going to give us a great deal on food. She said we could get a salad course, 3 entrees, and 3 side dishes for about $8 a head. She also said she could probably find us a bartender for a really good price. So, I emailed them earlier to discuss that and we're going to try to arrange a tasting.
So, all in all it was a good meeting and we got a lot accomplished. What do you think of the table mock-ups?
I was very excited that when we walked into the venue, it was actually set up for an event. That was the first time I've ever seen it set up and it looked really nice. It definitely helps put things in perspective.
We then sat down with our site coordinator and went over some questions and money issues that we were having. We originally thought that we would be able to fit 10 people at a 60 inch round, but with the chairs they provide, only 8 will fit comfortable at a table. So that means we're probably going to need more tables than we originally had planned on. Our site coordinator also mentioned a while back that she could get us all the 60 inch rounds that we needed, but now she's saying that if we need more than 10 we're going to have to rent the extras from a rental company. That's going to be an extra hassle that we had no have planned on.
We also decided that we have no reason to use the kitchen at the venue, so we're going to have our site coordinator lock it up. It costs $100 extra to use the kitchen, so that will definitely save us some money. They don't have an industrial kitchen anyways, so there's not really much our caterers would be able to do in there. So, we still have about $400 left to pay to the venue, which includes set-up and clean-up fees, as well as the tables.
While were at the venue, we did some table mock-ups so that I could see how everything would look. Here's what we came up with:
There will be actual candles in the tealights surrounding the centerpieces so there will be a nice flicker there and then I'll probably put more rose petals around the centerpieces too. I'm worried the tables might be too plain, but I'm not sure what else I'd put on there...
We also did a mock-up of the sweetheart table. We tried it with both pink and green tablecloths and I think we decided to go with the pink so it will stand out from the rest of the green tables.
Our coordinators also discussed some different catering options with us that we're going to entertain. One of my coordinators works at a restaurant who wants to branch into the wedding business, so they're going to give us a great deal on food. She said we could get a salad course, 3 entrees, and 3 side dishes for about $8 a head. She also said she could probably find us a bartender for a really good price. So, I emailed them earlier to discuss that and we're going to try to arrange a tasting.
So, all in all it was a good meeting and we got a lot accomplished. What do you think of the table mock-ups?
